Annual cycle
The body corporate year: what happens and when
A Queensland body corporate runs on a yearly cycle tied to its financial year. Owners are invited to submit motions and committee nominations before year end. The AGM follows within 3 months of year end, with minutes and the first levy notices after it, and second-period levies later in the year.
- Before year end
Nominations and motions
Committee nomination forms and a call for motions go to every owner 3 to 6 weeks before the end of the financial year. Nominations and motions come back before year end.
- Within 3 months of year end
Notice of AGM
The annual general meeting is held within the first 3 months of the new financial year. Owners receive at least 21 days’ written notice, with the agenda, proposed budgets and voting papers.
- At the AGM, then within 21 days
AGM, minutes and first levies
The AGM decides budgets, levies, insurance and the committee. Minutes go to every owner within 21 days, and levy notices for the first period of the year follow.
- Mid-year
Second-period levies
Levies for the second period of the year are issued where the body corporate pays in instalments, with at least 30 days’ notice before each due date.
Your scheme’s financial year
A body corporate’s financial year does not always end on 30 June. For most schemes it is linked to the month the scheme was established, so check your last AGM notice or ask us. All the timeframes below run from your scheme’s year end.
Each stage in detail
1. Nominations and motions (3 to 6 weeks before year end)
The secretary writes to all owners inviting motions for the AGM and nominations for the committee. Return them by the date in the notice so they can go on the agenda.
2. Notice of the AGM (at least 21 days before the meeting)
The committee prepares the proposed administrative and sinking fund budgets, and the notice, agenda, motions, budgets, insurance information and voting papers go to every owner at least 21 days before the meeting. The AGM must be held within 3 months of the end of the financial year.
3. The AGM, minutes and first-period levies
The AGM decides the budgets, the levies, insurance and the committee for the year ahead. Minutes go to every owner within 21 days of the meeting, and levy notices for the first period follow, at least 30 days before the due date.
4. Second-period levies (if applicable)
Where levies are paid in instalments, notices for the next period go out later in the year, again at least 30 days before each due date.
All year round
- Committee meetings and decisions on quotes and maintenance
- Monthly bank reconciliations and financial reporting
- Insurance renewals, and a building valuation at least every 5 years
- Common property inspection before the AGM
If you have any questions about your body corporate, the end of the financial year, or when your levies are issued or due, contact our office on 07 4837 1788.
Frequently asked questions
When must a body corporate hold its AGM in Queensland?
Within 3 months of the end of the body corporate’s financial year, with at least 21 days’ written notice to owners.
When are owners invited to submit motions and nominations?
The secretary writes to all owners 3 to 6 weeks before the end of the financial year, inviting motions and committee nominations.
Sources
- Holding an annual general meeting (Queensland Government)
- Running an annual general meeting (Queensland Government)
- Owner's contributions (Queensland Government)
- Body corporate budgets (Queensland Government)
- Building insurance and valuation (Queensland Government)
- Body corporate manager (Queensland Government)
Checked 22 October 2026. The law and official guidance change, so check the current source before relying on it. This page is general information about Queensland body corporate law, not legal advice. For advice about your situation, speak with a lawyer.